Most compliance vendors sell the same generic checklist to every business in America. We only work with medical practices — so our audits, training, and policies reflect what actually happens in your office, not a template written for a law firm.
Civil penalty ceiling per HIPAA violation category, per year — and it applies whether the breach was intentional or a genuine accident.
The window practices have to notify HHS after discovering a breach — most find out they're behind only after something's already gone wrong.
Roughly how often OSHA inspections of healthcare settings turn up a bloodborne pathogen or hazard communication violation.
Pick one service or run all five — each is built to work independently, so you're never paying for more structure than your practice actually needs.
A full walkthrough of your practice's HIPAA and OSHA posture — policies, physical safeguards, staff practices, and documentation — priced by practice size, not a one-size-fits-all flat rate.
Ongoing support so compliance isn't a once-a-year scramble. Policy updates as regulations change, on-call guidance, and a standing relationship with someone who already knows your practice.
Self-paced online training covering HIPAA Privacy, HIPAA Security, OSHA Bloodborne Pathogens, OSHA Workplace Safety, and new employee orientation — each with a knowledge check and a certificate your practice can keep on file.
The specific written risk assessment required annually under the HIPAA Security Rule — not a generic checklist, but documentation that actually holds up if you're ever audited.
Review and development of employee handbooks, emergency action plans, and HR policy — the operational side of compliance that's easy to let slide until it matters.
A free 30-minute conversation about your practice — size, specialty, and where you suspect the gaps are.
We walk through your actual policies, physical space, and staff practices — not a generic questionnaire.
A written report ranking issues by real risk, with a clear, practical plan to close each gap.
Policies in place, staff trained, and paperwork that actually holds up if you're ever audited.
"I spent over a decade running the operations of a real medical practice — including compliance. I built ClearMed because most vendors sell compliance like it's a spreadsheet, and it's not. It's how your front desk answers the phone. It's what's taped to the breakroom wall. It has to fit how your practice actually works, or it doesn't work at all."
30 minutes, no obligation. We'll talk through your practice and tell you honestly where the real risk is.
Every service below can stand alone or work together. None of it is a generic template — everything is scoped to your practice's size, specialty, and how your office actually runs day to day.
A full walkthrough of your HIPAA and OSHA posture, priced by practice size — not a flat rate that overcharges a small practice or undercuts a large one.
1–4 providers
5–10 providers
11–20 providers
21+ providers
Every audit includes a full written report ranking findings by real risk — not just a checklist of pass/fail items — plus a clear, practical plan for closing each gap.
Compliance isn't a once-a-year project — regulations change, staff turn over, and policies go stale. Managed Compliance keeps your practice covered year-round.
Your policies updated as HIPAA and OSHA requirements change — not left to go stale until your next audit finds it.
A question about a specific situation — a subpoena, a lost device, a new hire — answered by someone who already knows your practice.
No re-explaining your practice from scratch every time something comes up.
Self-paced online training your staff can complete on their own schedule, with a manager dashboard so you always know where your practice stands.
What counts as PHI, the minimum necessary standard, patient rights, and when disclosure is and isn't permitted.
Password practices, phishing recognition, device security, and how to respond to a suspected breach.
Universal precautions, PPE, sharps safety, and post-exposure protocol.
Hazard communication, emergency action plans, and slip/trip/fall prevention.
Everything a new hire needs before their first day handling patient information.
Required annually under the HIPAA Security Rule — and one of the first things an OCR investigator asks for if there's ever a complaint or breach.
We build a written risk assessment specific to your practice's actual systems and workflows — not a generic template with your practice name filled in. If you've never had one, or it's been more than a year, this is usually the single highest-priority gap we find.
The operational side of compliance — the paperwork that protects your practice when a staffing situation gets complicated.
A handbook that reflects current employment law and your practice's actual policies — not a downloaded template from 2015.
A documented plan for fire, medical emergencies, and severe weather — required, and genuinely useful if the day ever comes.
Tell us about your practice on a free call and we'll tell you honestly where to start.
ClearMed Compliance exists because most compliance vendors are built by people who've never had to explain HIPAA to a front desk team on a busy Monday morning.
After more than a decade managing the day-to-day operations of a real medical practice — including its compliance program — one thing became clear: most compliance training and audits are built by people who've never actually run a practice.
They're built for "businesses" in general — the same training video sold to a retail chain gets sold to a physician's office, with a few words swapped out. It technically covers the regulations. It doesn't reflect how a medical practice actually works: how patients call in, how records move between providers, what the break room conversation sounds like, what actually goes wrong on a normal day.
ClearMed Compliance was built to close that gap — audits, training, and policies written by someone who has actually sat in the practice manager's chair, not just read the regulation.
30 minutes, no obligation — just an honest conversation about where things stand.
38 specific items across the 5 areas OCR investigators actually look at first. Not a generic overview — a real working checklist you can run through your practice this week.
8 items covering Notice of Privacy Practices, patient access requests, and authorization forms.
8 items covering workforce training records, sanctions policy, and access management.
7 items covering facility access, workstation security, and device/media disposal.
8 items covering access controls, audit logs, encryption, and transmission security.
7 items covering your incident response plan and breach notification timeline.
Enter your email and we'll send the full 38-item checklist as a PDF.
Tell us about your practice and we'll set up time to talk through where things stand — no obligation, no sales script.